SPARSH INSTRUCTIONS
Samagra Shiksha Telangana
Onboarding onto SNA-SPARSH Platform (PFMS) w.e.f. 01.04.2026
Guidelines for Submission of Bills in IFMIS Portal (FY 2026-27)
Circular Memo No: TF/619/FC/SNA SPARSH-SS/2026 | Dated: 03.07.2026
⚠️ Important Strict Financial Rules:
- No Self-Drawl: Parking or self-drawl of funds in personal/official names (DEOs, FAOs, HMs, SOs) is strictly prohibited. All payments must go directly to Vendor/Supplier bank accounts[span_1](start_span)[span_1](end_span).
- GST Mandate: GST Number is compulsory for all TAX Invoices, bills, and vouchers above ₹25,000/-[span_2](start_span)[span_2](end_span).
- No Advances: Under the SNA-SPARSH Just-in-Time system, no advances are permitted[span_3](start_span)[span_3](end_span).
📌 Key Highlights & Fund Flow Mechanism
- Implementation Date: All Samagra Shiksha funds will be drawn through PAO/Treasury in the IFMIS Portal w.e.f. 01.04.2026[span_4](start_span)[span_4](end_span).
- SNA SPARSH Architecture: Real-time system of Integrated Quick Transfers operating through an integrated framework of PFMS, State IFMIS, and RBI's e-Kuber platform[span_5](start_span)[span_5](end_span).
- Centrally Sponsored Scheme (CSS) Rules: CSS funds are strictly reserved for scheme-specific purposes and cannot be diverted for regular departmental expenses[span_6](start_span)[span_6](end_span).
- DDO Code Operations: DEOs, FAOs, MEOs, Complex HMs, and Govt/Local Body High School HMs will operate designated Treasury DDO Codes[span_7](start_span)[span_7](end_span).
- Non-DDO Code Units: For Primary/UP Schools, Welfare Residential Schools, Model Schools, KGBVs, and URS without DDO codes, funds will be drawn through Complex HMs or DEO/FAO level budget authorizations[span_8](start_span)[span_8](end_span).
📋 Annexure-I: Object Heads for Treasury Bill Submission
(As per G.O. Ms. No. 77 dt. 22.05.2024 & G.O. Ms. No. 141 dt. 27.11.2024)[span_9](start_span)[span_9](end_span)
| Sl. No. | Purpose / Claim Details | Object Head | Bill Form |
|---|---|---|---|
| 1 | Regular Govt. Employees' Salaries | 310 / 311 | APTC Form 102 |
| 2 | Contract Employees Remuneration | 300 / 301 | APTC Form 58 |
| 3 | Outsourcing Staff Remuneration | 300 / 302 | APTC Form 58 |
| 4 | Activity Service Charges (VE, Physiotherapy) | 300 / 303 | APTC Form 58 |
| 5 | Other Professional Services (Legal Expenses, etc.) | 300 / 306 | APTC Form 58 |
| 6 | Other Expenditure (DIET, Office Maintenance, Misc.) | 500 / 503 | APTC Form 58 |
🍱 Annexure-II: Revised Rates for DIET & Cosmetic Charges
(Applicable for KGBVs, URS, GHs as per G.O.Ms.No.15, Dt. 13.03.2025)[span_10](start_span)[span_10](end_span)
| Category | DIET Charges Rate (Per Month/Boarder) | Cosmetic Charges Rate (Per Month/Boarder) |
|---|---|---|
| Class 3rd to 7th | ₹ 1,330 /- | ₹ 175 /- (Girls) |
| Class 8th to 10th | ₹ 1,540 /- | ₹ 275 /- (Girls) |
| Intermediate & Above | ₹ 2,100 /- | ₹ 275 /- (Girls) |
* Note: FRS (Facial Recognition System) attendance is strictly mandatory for claiming DIET and cosmetic charges. Manual attendance is not permitted[span_11](start_span)[span_11](end_span).
🛍️ Procurement Thresholds & Financial Limits (GFR 2017)
| Procurement Mode | Financial Threshold Limits | Rule Reference |
|---|---|---|
| Direct Purchase (No Tender) | Up to ₹ 25,000/- | Rule 154 of GFR 2017 |
| Three-Member Local Purchase Committee | Above ₹ 25,000/- to ₹ 2.50 Lakh | Rule 155 of GFR 2017 |
| Limited Tender Inquiry | Above ₹ 2.50 Lakh to ₹ 25.00 Lakh | Rule 162 of GFR 2017 |
| Open Tender Inquiry | Above ₹ 25.00 Lakh | Rule 161 of GFR 2017 |
👥 Duties & Responsibilities Breakdown
1. Complex Headmasters (CRC) & MEOs (MRC):
- Act as DDO for Complex/MRC grants and for Primary/Upper Primary schools in their jurisdiction[span_12](start_span)[span_12](end_span).
- Form a committee with SMC/AAPC and parent representatives to verify and approve bills prior to issuing sanction proceedings[span_13](start_span)[span_13](end_span).
- Must obtain 3 quotations for purchases above ₹25,000/- with GST invoices[span_14](start_span)[span_14](end_span).
- FAO acts as DDO for DPO, KGBVs, URS, Model Schools, and Residential Schools lacking independent DDO codes[span_15](start_span)[span_15](end_span).
- Responsible for uploading approved salary, DIET, and contingent claims in IFMIS[span_16](start_span)[span_16](end_span).
- Must ensure GST/TDS tax deductions are made appropriately and file returns within prescribed due dates[span_17](start_span)[span_17](end_span).
- Submit DIET and cosmetic bills based on daily FRS attendance through HMS by the 5th of every month[span_18](start_span)[span_18](end_span).
- Maintenance expenses must strictly be met from maintenance grants—never from DIET funds[span_19](start_span)[span_19](end_span).
- Stock entry and indent registers must be maintained separately with date-wise entries[span_20](start_span)[span_20](end_span).
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